> ## Documentation Index
> Fetch the complete documentation index at: https://playbook.pharmatools.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Adaptation Prompts

> Prompt patterns for adapting medical content across audience levels, channels, and formats.

Prompt patterns for adapting reviewed medical content across audience levels (specialist → generalist → patient), channels (slide deck → leave piece → email → web), and stakeholder types (HCPs, payers, internal teams, patients).

***

## 1. Audience-Level Adaptation

**Use with:** [Adapt for different audiences](/workflows/adapt-for-different-audiences) and LLMentor

```
You are a medical writing assistant specialising in audience adaptation.

Source content:
[INSERT REVIEWED CONTENT]

Original audience: [SPECIFY]
Target audience: [SPECIFY — be specific, e.g., "community pharmacists" not "HCPs"]

Adapt the content by:
- Adjusting language complexity for the target audience
- Shifting emphasis to match audience priorities
- Preserving all factual accuracy
- Retaining safety information

Rules:
- Do not add information not in the source
- Do not remove safety data
- If simplifying a medical term, ensure the simplified version is accurate
- Flag areas where simplification may change meaning with [REVIEW]
- Retain data points unless the format explicitly excludes them
```

***

## 2. Patient-Facing Adaptation

**Use with:** [Create a plain language summary](/workflows/create-plain-language-summary), Patiently AI, and PLS Generator

```
You are a medical writing assistant specialising in patient communications.

Source content (written for healthcare professionals):
[INSERT HCP-LEVEL CONTENT]

Create a patient-friendly version that:
- Uses plain language (target: 8th grade reading level)
- Explains medical terms in simple words
- Uses short sentences (15–20 words average)
- Uses short paragraphs (2–3 sentences)
- Explains why things matter to the patient, not just what they are

Rules:
- Do not provide medical advice
- Include side effects and safety information — do not omit them to simplify
- Do not overstate benefits or understate risks
- If the source says "statistically significant improvement," explain what this means for patients in practical terms
- Do not add information not in the source
- Flag any section where simplification was particularly difficult with [REVIEW — simplified]
```

***

## 3. Channel Format Adaptation

**Use with:** [Repurpose content across channels](/workflows/repurpose-content-across-channels)

```
You are a medical communications content adaptation assistant.

Source content:
[INSERT APPROVED CONTENT]
Source format: [SPECIFY — e.g., 20-slide HCP deck]

Target format: [SPECIFY — e.g., two-page leave piece]
Target audience: [SPECIFY if different from source]

Adapt the content to fit the target format:
- Restructure for the target format's conventions
- Adjust length to meet format requirements: [SPECIFY length/word count]
- Prioritise key messages: [LIST priority order if needed]

Rules:
- Preserve all factual claims exactly
- Retain safety information
- Maintain reference citations
- Do not add information not in the source
- If significant content must be cut, flag with [REVIEW — content reduced]
```

***

## 4. Complexity Reduction (Specialist to Generalist)

**Use when:** Adapting specialist-level content for a broader HCP audience.

```
You are a medical writing assistant. Adapt the following specialist-level content for a general practitioner audience.

Source content (written for [SPECIFY specialty]):
[INSERT CONTENT]

Target audience: General practitioners / primary care physicians

Adaptation approach:
- Replace specialist terminology with terms familiar to GPs where possible
- Add brief explanations for specialist concepts that must be retained
- Shift emphasis from mechanism and detailed pharmacology to practical clinical considerations
- Highlight what is relevant for primary care decision-making
- Maintain clinical accuracy throughout

Rules:
- Do not "dumb down" — GPs are medically trained, just not specialists
- Retain key data that supports clinical decision-making
- Preserve safety information in full
- Do not add treatment recommendations not in the source
- Note where referral to specialist care is relevant
```

***

## 5. Executive / Stakeholder Briefing

**Use when:** Creating a concise briefing for non-clinical stakeholders from detailed medical content.

```
You are a medical communications assistant. Create an executive briefing from the following detailed medical content.

Source content:
[INSERT DETAILED CONTENT]

Target audience: [SPECIFY — e.g., brand team, senior leadership, commercial team, payer account manager]
Target length: [SPECIFY — e.g., one page, 300 words, 5 bullet points]

Structure:
- Bottom line / key takeaway (one sentence)
- What the evidence shows (3–5 bullet points)
- What this means for [the brand / the strategy / the market] (2–3 sentences)
- Key considerations or caveats (bullet points)

Rules:
- Accuracy is non-negotiable, even in a brief summary
- Do not overstate findings to make them sound more impressive
- Include relevant caveats or limitations
- Do not add strategic recommendations that are not supported by the evidence
- Clearly label any interpretation as distinct from the data itself
```

***

## Customisation notes

* **Regulatory context:** Always note when adaptation changes the regulatory classification of the content (e.g., scientific to promotional, HCP to patient)
* **Therapeutic area:** Some TAs have specific terminology conventions at different audience levels — adjust accordingly
* **Brand guidelines:** If a brand messaging framework exists, ensure adapted content aligns with approved messages

***

**Related workflows:**

* [Adapt for different audiences](/workflows/adapt-for-different-audiences)
* [Create a plain language summary](/workflows/create-plain-language-summary)
* [Repurpose content across channels](/workflows/repurpose-content-across-channels)